Musician Dashboard - FixTheMusic

Peter

5 Jan 2024 21:43

Cc:

Lbanthorpe15

Hi Stephen,

All well thanks and happy new year to you too!

Great, we’ll get the deposit paid now to secure the booking. Please confirm once in receipt of funds.

To confirm - we’ll only need you guys for the one day on Sunday 14th April. General preliminary running order will look as follows:

3/4pm start - food, drink, opportunity for the wedding party to work through their hangovers...
5pmish - Highlander troop will have some fun with the guests for a couple of hours & run a couple of games, after which you guys will then be free to do your thing

..please do join from the outset to grab a bite and get involved! The venue will be free from the morning to get set up if you need the time (& if we opt to go for the amplified set up).

NB - we can probably arrange transfers between Krakow and Zakopane (there and back) for sub £200 for you. If this works out cheaper than your car rental, do let us know (and rough timings for collection/drop off), We have stretched our budget a bit with the uplift from the original quote, so if there is anywhere we can save on costs, we’d be happy to help with that where we can (NB there are also great and really competitively priced airbnbs along “Krupowki street” which might be worth checking out for accommodation!).

Look forward to hearing once you’ve got more info on the rental quotes.

Best
P&L

---- On Wed, 03 Jan 2024 00:13:28 +0000 Ze Trio <zetriouk@hotmail.com> wrote ----

Hi Peter & Lyndsey!

Happy new year! I hope you both had a great time and caught up with family over the festive period 😊

Just to say I have got your email and I am back on it, so to speak! That's great if you're happy to get a deposit down and I will mention this to Fix the Music:

Deposit is 35% of final booking fee so that would currently be 35% of £2550 - Fix the Music will get in touch with relevant forms. If that is ok for now, even as that amount is currently unconfirmed, the final amount can be adjusted in due course whether it ends up more or less - with that in mind:

Are you still thinking of us for one day's event?
And are we still looking at the Sunday 14th, not the Saturday 13th?

By the sounds of things I don't imagine the venue will have what we need PA wise, but if you were to check with them:

3-4x microphones/stands/XLR cables

8-10 channel mixer

The actual PA (ours is 1000w - if the venue has their own I would expect it's powerful enough for the venue size)

I will keep you updated - I'll get PA hire quotes from some Krakow vendors this week and get this show on the road!

Excited to be onboard with you guys!

Best,

Stephen

From: FixTheMusic Forwarding <forwarding@fixthemusic.com>
Sent: 27 December 2023 16:46
To: Ze Trio <zetriouk@hotmail.com>
Subject: Re: Enquiry - Saturday 13 April 2024 [n09l1r]

Hi Stephen,

Thanks for your e-mail & all clear!

The owner of the venue speaks no English and isn’t particularly responsive to e-mails (we’ve been learning the hard way….), but we do have a wedding planner in Poland who is organising everything on our behalf.

I don’t think the venue has any sophisticated sound equipment other than some speakers from memory, but we can always ask the question. I think the easiest/quickest way might be if you provide a list of what you need and we can forward that onto the planner to confirm.

I would suggest at least checking quotes with local suppliers in Krakow meanwhile. Once we have the info, just let us know & we can take a view. Proposal is broadly ok by us in any event!

If you need us to get a holding deposit down whilst we iron out the final details (and so you can secure best deals on your transfers etc), we are happy to get that booked in - just let us know how much, when & how.

In the meantime, we hope you had a great Christmas and are enjoying your time in France! We look forward to hearing from you early in the new year.

Regards
Peter & Lyndsey

---- On Sat, 23 Dec 2023 21:19:45 +0000 Ze Trio <zetriouk@hotmail.com> wrote ----

Hi Peter & Lyndsey,

Hope you're both well and all geared up for Xmas! Just wanted to touch base again before Xmas actually hits. We've all had a chat and definitely want to make this work for you; I think you guys / your event are just our sort of thing, not to mention the venue and location is stunning!

We can arrange an amplified set and do a little of both amplified and acoustic, which we're well used to! I will need to look into hiring a PA or at least some amplification depending on how amped you need us to be, which is something I'll need to investigate having not hired equipment in Poland before. Do you have an email for a contact at the venue? I might check first if they have any PA gear.

Adding PA does add to the quote - in England when using my own, this would usually be an additional £200, but I'll need to get some hire quotes (probably another £200 or so, but I need to investigate).

It may be good for us to have a little chat over the phone to discuss some details after Xmas, just to be sure exactly what you guys need.

That being said, I am on holiday in France visiting family from tomorrow until January 1st, and I am sure you both will be spending time with your own over the Xmas holiday! So could we put things on hold until the first week of January, and then get things fully established?

My estimate is that a quote for one day's event - with accommodation, flights, probably car hire (as we'll need to get gear down to the venue assuming we hire in Krakow), and full PA hire (if that's what we go with) - will be more like £2550

I hope that's ok and all makes sense? As I say, the dates are held for yourselves until such time as we are both ready to proceed, but hopefully we can get things firmed up in the new year!

Let me know if you have any questions or concerns - otherwise for now, we wish you both a very happy Christmas and a happy New Year!

Best

Stephen

07533811276

From: Forwarding via FixTheMusic <forwarding@fixthemusic.com>
Sent: 20 December 2023 04:37
To: zetriouk@hotmail.com <zetriouk@hotmail.com>
Subject: Re: Enquiry - Saturday 13 April 2024 [n09l1r]

Hi Stephen

Brilliant news!

Here is a link to the venue: https://karczma-zakopane.com/

We also attach a few photos to give you a general idea of the space. Our initial approach was that an acoustic roaming concept would be sufficient, but on further thought (and sight of your videos on the website), perhaps a small amplified set up by the “dance floor” will give you the option to switch between the two.

Happy to be led by you on this. If the fee proposal includes the amplified set up, let’s go with that and we can figure out how best to play it on the day. Just let us know if there’s anything you need us to sort out directly with the venue.

Thanks for holding the dates! As soon as you have firmed up the fee proposal - we’re ready to pay the deposit to formalise the booking.

Looking forward to hearing from you.

Regards,

Peter & Lyndsey

---- On Tue,19 Dec 2023 12:20:24 +0400 zetriouk@hotmail.com wrote ----

Hi Peter & Lyndsey,

Thanks for your email, that's great news! This sounds like a really fun couple of days - very intrigued by the local highlander troop!

I understand what you mean about having the same concept, no worries 😊 - to be honest I think if you were to have us for both days, we would need to stick to 2x 45mins per day in order to provide the best selection of repertoire, but if you decide on one day 3x sets would be fine.

Can I double check you are enquiring about us as an acoustic outfit (i.e. unamplified) on both days, only as you mentioned technical setup?

So need to work out a few things and have a chat as a band, but unfortunately this is a very busy time - would it be ok if you bear with me and I will get back to you again asap with more details, in the next day or two?

Please rest assured, the dates are reserved for yourselves while we are working things out 😊

Best

Stephen

From: FixTheMusic Forwarding <forwarding@fixthemusic.com>
Sent: 17 December 2023 18:43
To: Ze Trio <zetriouk@hotmail.com>
Subject: Re: Enquiry - Saturday 13 April 2024 [n09l1r]

Hi Stephen,

Great - thanks.

Could you confirm the quote just for the second night (ie after party with roaming on sunday 14th)? There won’t be any need for a technical set up in that venue which should hopefully make life a bit easier!

We’d like to 100% book you guys in for that so please do hold the dates & send the relevant booking forms you need us to complete. We will come back to you with a final answer for the wedding night (13th) hopefully this week (we’re just undecided yet if want the same concept across the two nights).

Just so you know, the after party is a fairly informal/relaxed affair, so you have licence to roam as you please and to have a bit of fun with it :). There will also be a local highlander troop running a few games for the entertainment. We’ll cater for food & drink and if you guys need it, we can make enquiries to get you on the coach being arranged to transport the wedding party from zakopane to krakow on the Monday morning (approx 10am).

We look forward to hearing from you!

Br
Peter & Lyndsey

for the on

---- On Fri, 15 Dec 2023 11:15:09 +0000 Ze Trio <zetriouk@hotmail.com> wrote ----

Hi Peter,

Apologies for the slight delay in getting back!

Thanks for getting in touch, I'm pleased to say we are available for your dates!

We provide roaming entertainment with an eclectic mix of well-known songs from old to new. Whether it's pop, rock, swing, even theatre, all are performed with our own fun, folky twist. We will roam amongst your guests so everyone hears us wherever we end up!

The first quotes are for only the wedding day, inclusive of flights and 1x night's accommodation:

Trio, 2x 45min (within 2hr window), roaming acoustic, £1900

Trio, 3x 40min (within 3hr window), roaming acoustic, £2050

The following are quotes for 2 days and 2x separate events, inclusive of flights from England, and hotel for 1x night - if you can please let me know the estimated timings for the Sunday event as we may require accommodation for a second night if it is a late event, which will affect the quote and we will have to review:

Trio, 2x 45min (within 2hr window), roaming acoustic, £2700

Trio, 3x 40min (within 3hr window), roaming acoustic, £2950

Don't hesitate to ask if you have any questions.

Kind regards,

Stephen

Sent from Outlook for Android

From: FixTheMusic Team <hello@fixthemusic.com>
Sent: Wednesday, December 13, 2023 1:10:27 am
To: zetriouk@hotmail.com <zetriouk@hotmail.com>
Subject: Enquiry - Saturday 13 April 2024 [n09l1r]

Hello The Roaming Folks,

You have received an enquiry through FixTheMusic:

Client: Peter
Date: Saturday 13 April 2024
Time: 5:00 pm to 4:00 am
Location: Zakopane, Poland
Details: Hotel Aries - Zakopane, Poland
Wedding for approx 100 guests

And

Follow up party on Sunday 14th April at a local authentic ‘karczma’ for which song covers and table roaming are perfect.

You guys look great - look forward to hearing if you have availability/receiving a quotation.

Quoting

Please quote Peter directly by replying to this email. Clients prefer quotes to include travel and accommodation where possible.

Please note that FixTheMusic deducts 18% from your quote. A neat calculation is to divide by 0.82. If you want to receive 1500.00 GBP / EUR then quote 1829.27 GBP / EUR because 1500.00 / 0.82 = 1829.27.