Booking for 13 Apr 2024

Zakopane, Poland

Submitted by Peter on 13 Dec 2023 01:10
£2,550.00 (Paid)

Re: Enquiry - Saturday 13 April 2024 [n09l1r]

Hello The Roaming Folks,
You have received an enquiry through FixTheMusic:
Client: Peter
Date: Saturday 13 April 2024
Time: 5:00 pm to 4:00 am
Location: Zakopane, Poland
Details: Hotel Aries - Zakopane, Poland
Wedding for approx 100 guests
And
Follow up party on Sunday 14th April at a local authentic ‘karczma’ for which song covers and table roaming are perfect.
You guys look great - look forward to hearing if you have availability/receiving a quotation.
Quoting
Please quote Peter directly by replying to this email. Clients prefer quotes to include travel and accommodation where possible.
Please note that FixTheMusic deducts 18% from your quote. A neat calculation is to divide by 0.82. If you want to receive 1500.00 GBP / EUR then quote 1829.27 GBP / EUR because 1500.00 / 0.82 = 1829.27.
If you're unavailable
Tap the button below to automatically inform them that unfortunately you are unavailable for their event.
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Note: We will still keep sending you enquiries for this date.
If you prefer to reply to the client personally, you can still reply to this email.
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Hi Peter,

Apologies for the slight delay in getting back!

Thanks for getting in touch, I'm pleased to say we are available for your dates!

We provide roaming entertainment with an eclectic mix of well-known songs from old to new. Whether it's pop, rock, swing, even theatre, all are performed with our own fun, folky twist. We will roam amongst your guests so everyone hears us wherever we end up!

The first quotes are for only the wedding day, inclusive of flights and 1x night's accommodation:

Trio, 2x 45min (within 2hr window), roaming acoustic, £1900

Trio, 3x 40min (within 3hr window), roaming acoustic, £2050

The following are quotes for 2 days and 2x separate events, inclusive of flights from England, and hotel for 1x night - if you can please let me know the estimated timings for the Sunday event as we may require accommodation for a second night if it is a late event, which will affect the quote and we will have to review:

Trio, 2x 45min (within 2hr window), roaming acoustic, £2700

Trio, 3x 40min (within 3hr window), roaming acoustic, £2950

Don't hesitate to ask if you have any questions.

Kind regards,

Stephen

Sent from Outlook for Androidhttps://aka.ms/AAb9ysg

From: FixTheMusic Team hello@fixthemusic.com
Sent: Wednesday, December 13, 2023 1:10:27 am
To: zetriouk@hotmail.com zetriouk@hotmail.com
Subject: Enquiry - Saturday 13 April 2024 [n09l1r]

Hello The Roaming Folks,

You have received an enquiry through FixTheMusic:

Client: Peter
Date: Saturday 13 April 2024
Time: 5:00 pm to 4:00 am
Location: Zakopane, Poland
Details: Hotel Aries - Zakopane, Poland
Wedding for approx 100 guests

And

Follow up party on Sunday 14th April at a local authentic ‘karczma’ for which song covers and table roaming are perfect.

You guys look great - look forward to hearing if you have availability/receiving a quotation.

Quoting

Please quote Peter directly by replying to this email. Clients prefer quotes to include travel and accommodation where possible.

Please note that FixTheMusic deducts 18% from your quote. A neat calculation is to divide by 0.82. If you want to receive 1500.00 GBP / EUR then quote 1829.27 GBP / EUR because 1500.00 / 0.82 = 1829.27.

If you're unavailable

Tap the button below to automatically inform them that unfortunately you are unavailable for their event.

Unavailable https://fixthemusic.com/api/enquirybands/7co9d6nhz2p783yr/unavailable/
Note: We will still keep sending you enquiries for this date.

If you prefer to reply to the client personally, you can still reply to this email.

Ref. code: n09l1rhttps://www.fixthemusic.com/admin/payments/n09l1r/roaming-folks-band-london/create/
mEBS: 7co9d6nhz2p783yr

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Hi Stephen,
Great - thanks.
Could you confirm the quote just for the second night  (ie after party with roaming on sunday 14th)? There won’t be any need for a technical set up in that venue which should hopefully make life a bit easier!
We’d like to 100% book you guys in for that so please do hold the dates & send the relevant booking forms you need us to complete. We will come back to you with a final answer for the wedding night (13th) hopefully this week (we’re just undecided yet if want the same concept across the two nights).
Just so you know, the after party is a fairly informal/relaxed affair, so you have licence to roam as you please and to have a bit of fun with it :). There will also be a local highlander troop running a few games for the entertainment. We’ll cater for food & drink and if you guys need it, we can make enquiries to get you on the coach being arranged to transport the wedding party from zakopane to krakow on the Monday morning (approx 10am).
We look forward to hearing from you!
Br
Peter & Lyndsey
for the on
---- On Fri, 15 Dec 2023 11:15:09 +0000 Ze Trio zetriouk@hotmail.com wrote ----

Hi Peter,

Apologies for the slight delay in getting back!

Thanks for getting in touch, I'm pleased to say we are available for your dates!

We provide roaming entertainment with an eclectic mix of well-known songs from old to new. Whether it's pop, rock, swing, even theatre, all are performed with our own fun, folky twist. We will roam amongst your guests so everyone hears us wherever we end up!

The first quotes are for only the wedding day, inclusive of flights and 1x night's accommodation:

Trio, 2x 45min (within 2hr window), roaming acoustic, £1900

Trio, 3x 40min (within 3hr window), roaming acoustic, £2050

The following are quotes for 2 days and 2x separate events, inclusive of flights from England, and hotel for 1x night - if you can please let me know the estimated timings for the Sunday event as we may require accommodation for a second night if it is a late event, which will affect the quote and we will have to review:

Trio, 2x 45min (within 2hr window), roaming acoustic, £2700

Trio, 3x 40min (within 3hr window), roaming acoustic, £2950

Don't hesitate to ask if you have any questions.

Kind regards,

Stephen

Sent from Outlook for Android
From: FixTheMusic Team hello@fixthemusic.com
Sent: Wednesday, December 13, 2023 1:10:27 am
To: zetriouk@hotmail.com zetriouk@hotmail.com
Subject: Enquiry - Saturday 13 April 2024 [n09l1r]

Hello The Roaming Folks,
You have received an enquiry through FixTheMusic:
Client: Peter
Date: Saturday 13 April 2024
Time: 5:00 pm to 4:00 am
Location: Zakopane, Poland
Details: Hotel Aries - Zakopane, Poland
Wedding for approx 100 guests
And
Follow up party on Sunday 14th April at a local authentic ‘karczma’ for which song covers and table roaming are perfect.
You guys look great - look forward to hearing if you have availability/receiving a quotation.
Quoting
Please quote Peter directly by replying to this email. Clients prefer quotes to include travel and accommodation where possible.
Please note that FixTheMusic deducts 18% from your quote. A neat calculation is to divide by 0.82. If you want to receive 1500.00 GBP / EUR then quote 1829.27 GBP / EUR because 1500.00 / 0.82 = 1829.27.
If you're unavailable
Tap the button below to automatically inform them that unfortunately you are unavailable for their event.
Unavailable

Note: We will still keep sending you enquiries for this date.
If you prefer to reply to the client personally, you can still reply to this email.
Ref. code: n09l1r
mEBS: 7co9d6nhz2p783yr
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Need help? Email us at hello@fixthemusic.com.
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Hi Peter & Lyndsey,

Thanks for your email, that's great news! This sounds like a really fun couple of days - very intrigued by the local highlander troop!

I understand what you mean about having the same concept, no worries 😊 - to be honest I think if you were to have us for both days, we would need to stick to 2x 45mins per day in order to provide the best selection of repertoire, but if you decide on one day 3x sets would be fine.

Can I double check you are enquiring about us as an acoustic outfit (i.e. unamplified) on both days, only as you mentioned technical setup?

So need to work out a few things and have a chat as a band, but unfortunately this is a very busy time - would it be ok if you bear with me and I will get back to you again asap with more details, in the next day or two?

Please rest assured, the dates are reserved for yourselves while we are working things out 😊

Best

Stephen

From: FixTheMusic Forwarding forwarding@fixthemusic.com
Sent: 17 December 2023 18:43
To: Ze Trio zetriouk@hotmail.com
Subject: Re: Enquiry - Saturday 13 April 2024 [n09l1r]

Hi Stephen,

Great - thanks.

Could you confirm the quote just for the second night (ie after party with roaming on sunday 14th)? There won’t be any need for a technical set up in that venue which should hopefully make life a bit easier!

We’d like to 100% book you guys in for that so please do hold the dates & send the relevant booking forms you need us to complete. We will come back to you with a final answer for the wedding night (13th) hopefully this week (we’re just undecided yet if want the same concept across the two nights).

Just so you know, the after party is a fairly informal/relaxed affair, so you have licence to roam as you please and to have a bit of fun with it :). There will also be a local highlander troop running a few games for the entertainment. We’ll cater for food & drink and if you guys need it, we can make enquiries to get you on the coach being arranged to transport the wedding party from zakopane to krakow on the Monday morning (approx 10am).

We look forward to hearing from you!

Br
Peter & Lyndsey

for the on

---- On Fri, 15 Dec 2023 11:15:09 +0000 Ze Trio zetriouk@hotmail.comamp#122;amp#101;amp#116;amp#114;amp#105;amp#111;amp#117;amp#107;amp#64;amp#104;amp#111;amp#116;amp#109;amp#97;amp#105;amp#108;amp#46;amp#99;amp#111;amp#109;amp#37;amp#50;amp#48;amp#116;amp#97;amp#114;amp#103;amp#101;amp#116;amp#61; wrote ----
Hi Peter,

Apologies for the slight delay in getting back!

Thanks for getting in touch, I'm pleased to say we are available for your dates!

We provide roaming entertainment with an eclectic mix of well-known songs from old to new. Whether it's pop, rock, swing, even theatre, all are performed with our own fun, folky twist. We will roam amongst your guests so everyone hears us wherever we end up!

The first quotes are for only the wedding day, inclusive of flights and 1x night's accommodation:

Trio, 2x 45min (within 2hr window), roaming acoustic, £1900

Trio, 3x 40min (within 3hr window), roaming acoustic, £2050

The following are quotes for 2 days and 2x separate events, inclusive of flights from England, and hotel for 1x night - if you can please let me know the estimated timings for the Sunday event as we may require accommodation for a second night if it is a late event, which will affect the quote and we will have to review:

Trio, 2x 45min (within 2hr window), roaming acoustic, £2700

Trio, 3x 40min (within 3hr window), roaming acoustic, £2950

Don't hesitate to ask if you have any questions.

Kind regards,

Stephen

Sent from Outlook for Androidhttps://aka.ms/AAb9ysg

From: FixTheMusic Team hello@fixthemusic.comamp#104;amp#101;amp#108;amp#108;amp#111;amp#64;amp#102;amp#105;amp#120;amp#116;amp#104;amp#101;amp#109;amp#117;amp#115;amp#105;amp#99;amp#46;amp#99;amp#111;amp#109;
Sent: Wednesday, December 13, 2023 1:10:27 am
To: zetriouk@hotmail.comzetriouk@hotmail.com zetriouk@hotmail.comamp#122;amp#101;amp#116;amp#114;amp#105;amp#111;amp#117;amp#107;amp#64;amp#104;amp#111;amp#116;amp#109;amp#97;amp#105;amp#108;amp#46;amp#99;amp#111;amp#109;
Subject: Enquiry - Saturday 13 April 2024 [n09l1r]

Hello The Roaming Folks,

You have received an enquiry through FixTheMusic:

Client: Peter
Date: Saturday 13 April 2024
Time: 5:00 pm to 4:00 am
Location: Zakopane, Poland
Details: Hotel Aries - Zakopane, Poland
Wedding for approx 100 guests

And

Follow up party on Sunday 14th April at a local authentic ‘karczma’ for which song covers and table roaming are perfect.

You guys look great - look forward to hearing if you have availability/receiving a quotation.

Quoting

Please quote Peter directly by replying to this email. Clients prefer quotes to include travel and accommodation where possible.

Please note that FixTheMusic deducts 18% from your quote. A neat calculation is to divide by 0.82. If you want to receive 1500.00 GBP / EUR then quote 1829.27 GBP / EUR because 1500.00 / 0.82 = 1829.27.

If you're unavailable

Tap the button below to automatically inform them that unfortunately you are unavailable for their event.

Unavailablehttps://fixthemusic.com/api/enquirybands/7co9d6nhz2p783yr/unavailable/
Note: We will still keep sending you enquiries for this date.

If you prefer to reply to the client personally, you can still reply to this email.

Ref. code: n09l1rhttps://www.fixthemusic.com/admin/payments/n09l1r/roaming-folks-band-london/create/
mEBS: 7co9d6nhz2p783yr

Homepagehttps://www.fixthemusic.com/ | Facebookhttps://www.facebook.com/fixthemusic/ | Instagramhttps://www.instagram.com/fixthemusic/

Need help? Email us at hello@fixthemusic.comhello@fixthemusic.com.

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Cc:
Lbanthorpe15
Lbanthorpe15

Hi StephenBrilliant news! Here is a link to the venue: https://karczma-zakopane.com/ We also attach a few photos to give you a general idea of the space. Our initial approach was that an acoustic roaming concept would be sufficient, but on further thought (and sight of your videos on the website), perhaps a small amplified set up by the “dance floor” will give you the option to switch between the two. Happy to be led by you on this. If the fee proposal includes the amplified set up, let’s go with that and we can figure out how best to play it on the day. Just let us know if there’s anything you need us to sort out directly with the venue. Thanks for holding the dates! As soon as you have firmed up the fee proposal - we’re ready to pay the deposit to formalise the booking. Looking forward to hearing from you. Regards,Peter & Lyndsey ---- On Tue,19 Dec 2023 12:20:24 +0400 zetriouk@hotmail.com wrote ----
div.zm_-2166393128252303350_parse_-8101453377243695651 P { margin-top: 0; margin-bottom: 0 }

Hi Peter & Lyndsey,

Thanks for your email, that's great news! This sounds like a really fun couple of days - very intrigued by the local highlander troop!

I understand what you mean about having the same concept, no worries 😊 - to be honest I think if you were to have us for both days, we would need to stick to 2x 45mins per day in order to provide the best selection of repertoire, but if you decide on one day
3x sets would be fine.

Can I double check you are enquiring about us as an acoustic outfit (i.e. unamplified) on both days, only as you mentioned technical setup?

So need to work out a few things and have a chat as a band, but unfortunately this is a very busy time -  would it be ok if you bear with me and I will get back to you again asap with more details, in the next day or two?

Please rest assured, the dates are reserved for yourselves while we are working things out 😊

Best

Stephen

From: FixTheMusic Forwarding forwarding@fixthemusic.com
Sent: 17 December 2023 18:43
To: Ze Trio zetriouk@hotmail.com
Subject: Re: Enquiry - Saturday 13 April 2024 [n09l1r]

Hi Stephen,
Great - thanks.
Could you confirm the quote just for the second night  (ie after party with roaming on sunday 14th)? There won’t be any need for a technical set up in that venue which should hopefully make life a bit easier!
We’d like to 100% book you guys in for that so please do hold the dates & send the relevant booking forms you need us to complete. We will come back to you with a final answer for the wedding night (13th) hopefully this week (we’re just undecided yet if
want the same concept across the two nights).
Just so you know, the after party is a fairly informal/relaxed affair, so you have licence to roam as you please and to have a bit of fun with it :). There will also be a local highlander troop running a few games for the entertainment. We’ll cater for food
& drink and if you guys need it, we can make enquiries to get you on the coach being arranged to transport the wedding party from zakopane to krakow on the Monday morning (approx 10am).
We look forward to hearing from you!
Br
Peter & Lyndsey
for the on
---- On Fri, 15 Dec 2023 11:15:09 +0000 Ze Trio zetriouk@hotmail.com wrote ----

Hi Peter,

Apologies for the slight delay in getting back!

Thanks for getting in touch, I'm pleased to say we are available for your dates!

We provide roaming entertainment with an eclectic mix of well-known songs from old to new. Whether it's pop,
rock, swing, even theatre, all are performed with our own fun, folky twist. We will roam amongst your guests so everyone hears us wherever we end up!

The first quotes are for only the wedding day, inclusive of flights and 1x night's accommodation:

Trio, 2x 45min (within 2hr window), roaming acoustic, £1900

Trio, 3x 40min (within 3hr window), roaming acoustic, £2050

The following are quotes for 2 days and 2x separate events, inclusive of flights from England, and hotel for
1x night - if you can please let me know the estimated timings for the Sunday event as we may require accommodation for a second night if it is a late event, which will affect the quote and we will have to review:

Trio, 2x 45min (within 2hr window), roaming acoustic, £2700

Trio, 3x 40min (within 3hr window), roaming acoustic, £2950

Don't hesitate to ask if you have any questions.

Kind regards,

Stephen

Sent from
Outlook for Android

From: FixTheMusic Team hello@fixthemusic.com
Sent: Wednesday, December 13, 2023 1:10:27 am
To:
zetriouk@hotmail.com zetriouk@hotmail.com
Subject: Enquiry - Saturday 13 April 2024 [n09l1r]

Hello The Roaming Folks,
You have received an enquiry through FixTheMusic:
Client: Peter
Date: Saturday 13 April 2024
Time: 5:00 pm to 4:00 am
Location: Zakopane, Poland
Details: Hotel Aries - Zakopane, Poland
Wedding for approx 100 guests
And
Follow up party on Sunday 14th April at a local authentic ‘karczma’ for which song covers and table roaming are perfect.
You guys look great - look forward to hearing if you have availability/receiving a quotation.
Quoting
Please quote Peter directly by replying to this email. Clients prefer quotes to include travel and accommodation where possible.
Please note that FixTheMusic deducts 18% from your quote. A neat calculation is to divide by 0.82. If you want to receive 1500.00 GBP / EUR then quote 1829.27 GBP / EUR because 1500.00 / 0.82 = 1829.27.
If you're unavailable
Tap the button below to automatically inform them that unfortunately you are unavailable for their event.

Unavailable

Note: We will still keep sending you enquiries for this date.

If you prefer to reply to the client personally, you can still reply to this email.
Ref. code:
n09l1r
mEBS: 7co9d6nhz2p783yr

Homepage |

Facebook |
Instagram
Need help? Email us at
hello@fixthemusic.com.
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Hi Peter & Lyndsey,

Hope you're both well and all geared up for Xmas! Just wanted to touch base again before Xmas actually hits. We've all had a chat and definitely want to make this work for you; I think you guys / your event are just our sort of thing, not to mention the venue and location is stunning!

We can arrange an amplified set and do a little of both amplified and acoustic, which we're well used to! I will need to look into hiring a PA or at least some amplification depending on how amped you need us to be, which is something I'll need to investigate having not hired equipment in Poland before. Do you have an email for a contact at the venue? I might check first if they have any PA gear.

Adding PA does add to the quote - in England when using my own, this would usually be an additional £200, but I'll need to get some hire quotes (probably another £200 or so, but I need to investigate).
It may be good for us to have a little chat over the phone to discuss some details after Xmas, just to be sure exactly what you guys need.

That being said, I am on holiday in France visiting family from tomorrow until January 1st, and I am sure you both will be spending time with your own over the Xmas holiday! So could we put things on hold until the first week of January, and then get things fully established?

My estimate is that a quote for one day's event - with accommodation, flights, probably car hire (as we'll need to get gear down to the venue assuming we hire in Krakow), and full PA hire (if that's what we go with) - will be more like £2550

I hope that's ok and all makes sense? As I say, the dates are held for yourselves until such time as we are both ready to proceed, but hopefully we can get things firmed up in the new year! 

Let me know if you have any questions or concerns - otherwise for now, we wish you both a very happy Christmas and a happy New Year!

Best

Stephen
07533811276


From: Forwarding via FixTheMusic <forwarding@fixthemusic.com>
Sent: 20 December 2023 04:37
To: zetriouk@hotmail.com <zetriouk@hotmail.com>
Subject: Re: Enquiry - Saturday 13 April 2024 [n09l1r]
 
Hi Stephen

Brilliant news! 

Here is a link to the venue: https://karczma-zakopane.com/ 

We also attach a few photos to give you a general idea of the space. Our initial approach was that an acoustic roaming concept would be sufficient, but on further thought (and sight of your videos on the website), perhaps a small amplified set up by the “dance floor” will give you the option to switch between the two. 

Happy to be led by you on this. If the fee proposal includes the amplified set up, let’s go with that and we can figure out how best to play it on the day. Just let us know if there’s anything you need us to sort out directly with the venue. 

Thanks for holding the dates! As soon as you have firmed up the fee proposal - we’re ready to pay the deposit to formalise the booking. 

Looking forward to hearing from you. 

Regards,

Peter & Lyndsey






---- On Tue,19 Dec 2023 12:20:24 +0400 zetriouk@hotmail.com wrote ----

Hi Peter & Lyndsey,

Thanks for your email, that's great news! This sounds like a really fun couple of days - very intrigued by the local highlander troop!

I understand what you mean about having the same concept, no worries 😊 - to be honest I think if you were to have us for both days, we would need to stick to 2x 45mins per day in order to provide the best selection of repertoire, but if you decide on one day 3x sets would be fine.

Can I double check you are enquiring about us as an acoustic outfit (i.e. unamplified) on both days, only as you mentioned technical setup?

So need to work out a few things and have a chat as a band, but unfortunately this is a very busy time -  would it be ok if you bear with me and I will get back to you again asap with more details, in the next day or two?

Please rest assured, the dates are reserved for yourselves while we are working things out 😊

Best

Stephen


From: FixTheMusic Forwarding <forwarding@fixthemusic.com>
Sent: 17 December 2023 18:43
To: Ze Trio <zetriouk@hotmail.com>
Subject: Re: Enquiry - Saturday 13 April 2024 [n09l1r]
 

Hi Stephen,

Great - thanks.

Could you confirm the quote just for the second night  (ie after party with roaming on sunday 14th)? There won’t be any need for a technical set up in that venue which should hopefully make life a bit easier!

We’d like to 100% book you guys in for that so please do hold the dates & send the relevant booking forms you need us to complete. We will come back to you with a final answer for the wedding night (13th) hopefully this week (we’re just undecided yet if want the same concept across the two nights).

Just so you know, the after party is a fairly informal/relaxed affair, so you have licence to roam as you please and to have a bit of fun with it :). There will also be a local highlander troop running a few games for the entertainment. We’ll cater for food & drink and if you guys need it, we can make enquiries to get you on the coach being arranged to transport the wedding party from zakopane to krakow on the Monday morning (approx 10am).

We look forward to hearing from you!

Br
Peter & Lyndsey

for the on

---- On Fri, 15 Dec 2023 11:15:09 +0000 Ze Trio <zetriouk@hotmail.com> wrote ----
Hi Peter,

Apologies for the slight delay in getting back!

Thanks for getting in touch, I'm pleased to say we are available for your dates!

We provide roaming entertainment with an eclectic mix of well-known songs from old to new. Whether it's pop, rock, swing, even theatre, all are performed with our own fun, folky twist. We will roam amongst your guests so everyone hears us wherever we end up!

The first quotes are for only the wedding day, inclusive of flights and 1x night's accommodation:

Trio, 2x 45min (within 2hr window), roaming acoustic, £1900

Trio, 3x 40min (within 3hr window), roaming acoustic, £2050

The following are quotes for 2 days and 2x separate events, inclusive of flights from England, and hotel for 1x night - if you can please let me know the estimated timings for the Sunday event as we may require accommodation for a second night if it is a late event, which will affect the quote and we will have to review:

Trio, 2x 45min (within 2hr window), roaming acoustic, £2700

Trio, 3x 40min (within 3hr window), roaming acoustic, £2950


Don't hesitate to ask if you have any questions.

Kind regards,

Stephen

Sent from Outlook for Android

From: FixTheMusic Team <hello@fixthemusic.com>
Sent: Wednesday, December 13, 2023 1:10:27 am
To: zetriouk@hotmail.com <zetriouk@hotmail.com>
Subject: Enquiry - Saturday 13 April 2024 [n09l1r]

Hello The Roaming Folks,

You have received an enquiry through FixTheMusic:

Client: Peter
Date: Saturday 13 April 2024
Time: 5:00 pm to 4:00 am
Location: Zakopane, Poland
Details: Hotel Aries - Zakopane, Poland
Wedding for approx 100 guests

And

Follow up party on Sunday 14th April at a local authentic ‘karczma’ for which song covers and table roaming are perfect.

You guys look great - look forward to hearing if you have availability/receiving a quotation.

Quoting

Please quote Peter directly by replying to this email. Clients prefer quotes to include travel and accommodation where possible.

Please note that FixTheMusic deducts 18% from your quote. A neat calculation is to divide by 0.82. If you want to receive 1500.00 GBP / EUR then quote 1829.27 GBP / EUR because 1500.00 / 0.82 = 1829.27.

If you're unavailable

Tap the button below to automatically inform them that unfortunately you are unavailable for their event.

Unavailable
Note: We will still keep sending you enquiries for this date.

If you prefer to reply to the client personally, you can still reply to this email.

Ref. code: n09l1r
mEBS: 7co9d6nhz2p783yr

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Need help? Email us at hello@fixthemusic.com.

Agreement | Terms of Service | Privacy Policy
Cc:
Lbanthorpe15
Lbanthorpe15

Hi Stephen,

Thanks for your email and hope all is well!

Just to let you know we are able to arrange a private transfer for you between Krakow/Zakopane for 600PLN (£120) return. If this works out cheaper than the car hire in order to save on costs/hassle & you’d prefer this option, please let us know. We’ll just need exact collection/drop off points & times.

Any luck obtaining quotes for the tech?

Best
P&L

---- On Sat, 23 Dec 2023 21:19:45 +0000 Ze Trio <zetriouk@hotmail.com> wrote ----
Hi Peter & Lyndsey,

Hope you're both well and all geared up for Xmas! Just wanted to touch base again before Xmas actually hits. We've all had a chat and definitely want to make this work for you; I think you guys / your event are just our sort of thing, not to mention the venue and location is stunning!

We can arrange an amplified set and do a little of both amplified and acoustic, which we're well used to! I will need to look into hiring a PA or at least some amplification depending on how amped you need us to be, which is something I'll need to investigate having not hired equipment in Poland before. Do you have an email for a contact at the venue? I might check first if they have any PA gear.

Adding PA does add to the quote - in England when using my own, this would usually be an additional £200, but I'll need to get some hire quotes (probably another £200 or so, but I need to investigate).
It may be good for us to have a little chat over the phone to discuss some details after Xmas, just to be sure exactly what you guys need.

That being said, I am on holiday in France visiting family from tomorrow until January 1st, and I am sure you both will be spending time with your own over the Xmas holiday! So could we put things on hold until the first week of January, and then get things fully established?

My estimate is that a quote for one day's event - with accommodation, flights, probably car hire (as we'll need to get gear down to the venue assuming we hire in Krakow), and full PA hire (if that's what we go with) - will be more like £2550

I hope that's ok and all makes sense? As I say, the dates are held for yourselves until such time as we are both ready to proceed, but hopefully we can get things firmed up in the new year! 

Let me know if you have any questions or concerns - otherwise for now, we wish you both a very happy Christmas and a happy New Year!

Best

Stephen
07533811276


From: Forwarding via FixTheMusic <forwarding@fixthemusic.com>
Sent: 20 December 2023 04:37
To: zetriouk@hotmail.com <zetriouk@hotmail.com>
Subject: Re: Enquiry - Saturday 13 April 2024 [n09l1r]
 
Hi Stephen

Brilliant news! 

Here is a link to the venue: https://karczma-zakopane.com/ 

We also attach a few photos to give you a general idea of the space. Our initial approach was that an acoustic roaming concept would be sufficient, but on further thought (and sight of your videos on the website), perhaps a small amplified set up by the “dance floor” will give you the option to switch between the two. 

Happy to be led by you on this. If the fee proposal includes the amplified set up, let’s go with that and we can figure out how best to play it on the day. Just let us know if there’s anything you need us to sort out directly with the venue. 

Thanks for holding the dates! As soon as you have firmed up the fee proposal - we’re ready to pay the deposit to formalise the booking. 

Looking forward to hearing from you. 

Regards,

Peter & Lyndsey






---- On Tue,19 Dec 2023 12:20:24 +0400 zetriouk@hotmail.com wrote ----

Hi Peter & Lyndsey,

Thanks for your email, that's great news! This sounds like a really fun couple of days - very intrigued by the local highlander troop!

I understand what you mean about having the same concept, no worries 😊 - to be honest I think if you were to have us for both days, we would need to stick to 2x 45mins per day in order to provide the best selection of repertoire, but if you decide on one day 3x sets would be fine.

Can I double check you are enquiring about us as an acoustic outfit (i.e. unamplified) on both days, only as you mentioned technical setup?

So need to work out a few things and have a chat as a band, but unfortunately this is a very busy time -  would it be ok if you bear with me and I will get back to you again asap with more details, in the next day or two?

Please rest assured, the dates are reserved for yourselves while we are working things out 😊

Best

Stephen


From: FixTheMusic Forwarding <forwarding@fixthemusic.com>
Sent: 17 December 2023 18:43
To: Ze Trio <zetriouk@hotmail.com>
Subject: Re: Enquiry - Saturday 13 April 2024 [n09l1r]
 

Hi Stephen,

Great - thanks.

Could you confirm the quote just for the second night  (ie after party with roaming on sunday 14th)? There won’t be any need for a technical set up in that venue which should hopefully make life a bit easier!

We’d like to 100% book you guys in for that so please do hold the dates & send the relevant booking forms you need us to complete. We will come back to you with a final answer for the wedding night (13th) hopefully this week (we’re just undecided yet if want the same concept across the two nights).

Just so you know, the after party is a fairly informal/relaxed affair, so you have licence to roam as you please and to have a bit of fun with it :). There will also be a local highlander troop running a few games for the entertainment. We’ll cater for food & drink and if you guys need it, we can make enquiries to get you on the coach being arranged to transport the wedding party from zakopane to krakow on the Monday morning (approx 10am).

We look forward to hearing from you!

Br
Peter & Lyndsey

for the on

---- On Fri, 15 Dec 2023 11:15:09 +0000 Ze Trio <zetriouk@hotmail.com> wrote ----
Hi Peter,

Apologies for the slight delay in getting back!

Thanks for getting in touch, I'm pleased to say we are available for your dates!

We provide roaming entertainment with an eclectic mix of well-known songs from old to new. Whether it's pop, rock, swing, even theatre, all are performed with our own fun, folky twist. We will roam amongst your guests so everyone hears us wherever we end up!

The first quotes are for only the wedding day, inclusive of flights and 1x night's accommodation:

Trio, 2x 45min (within 2hr window), roaming acoustic, £1900

Trio, 3x 40min (within 3hr window), roaming acoustic, £2050

The following are quotes for 2 days and 2x separate events, inclusive of flights from England, and hotel for 1x night - if you can please let me know the estimated timings for the Sunday event as we may require accommodation for a second night if it is a late event, which will affect the quote and we will have to review:

Trio, 2x 45min (within 2hr window), roaming acoustic, £2700

Trio, 3x 40min (within 3hr window), roaming acoustic, £2950


Don't hesitate to ask if you have any questions.

Kind regards,

Stephen

Sent from Outlook for Android

From: FixTheMusic Team <hello@fixthemusic.com>
Sent: Wednesday, December 13, 2023 1:10:27 am
To: zetriouk@hotmail.com <zetriouk@hotmail.com>
Subject: Enquiry - Saturday 13 April 2024 [n09l1r]

Hello The Roaming Folks,

You have received an enquiry through FixTheMusic:

Client: Peter
Date: Saturday 13 April 2024
Time: 5:00 pm to 4:00 am
Location: Zakopane, Poland
Details: Hotel Aries - Zakopane, Poland
Wedding for approx 100 guests

And

Follow up party on Sunday 14th April at a local authentic ‘karczma’ for which song covers and table roaming are perfect.

You guys look great - look forward to hearing if you have availability/receiving a quotation.

Quoting

Please quote Peter directly by replying to this email. Clients prefer quotes to include travel and accommodation where possible.

Please note that FixTheMusic deducts 18% from your quote. A neat calculation is to divide by 0.82. If you want to receive 1500.00 GBP / EUR then quote 1829.27 GBP / EUR because 1500.00 / 0.82 = 1829.27.

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Hi guys,

All is well thanks!

That's so kind of you, but with having to collect the PA I think car hire is the most sensible option for us, and actually car hire is probably going to work out a bit cheaper to be honest.

Apologies for the delay, I'm still waiting on one company to give me an actual quote! 😅 They keep messaging with a list including a few too many things we don't actually need, but I have sent one last message and I'll see if they actually come back with a quote tomorrow...

That being said, from the quotes I have had, we can safely say not more than £2550 as a final price, but it's likely about right at that amount once all said and done.

Thanks for your patience!

Best

Stephen

Reply

Hi guys,

Just keeping you posted, we have finalised our PA supplier so we should have everything sorted very soon. I don't think we'll be able to do less than the price originally quoted I'm afraid. We'll be flying out on the Saturday 13th for safety's sake, and so we can collect the PA on the Saturday, with a night's accommodation in Krakow (this is factored into the quote) before driving to Zakopane on the Sunday. We'll stay in Zakopane that night, and fly back Monday 15th. Hope that all makes sense.

It's a fine balance getting everything sorted, but we are nearly there 😊

Hope you've had a great weekend!

Best

Stephen

Click to expand
Cc:
Lbanthorpe15
Lbanthorpe15

Hi Stephen

Hope all well!

Just touching base ref the after party in zakopane - not long to go!

Do you have a set list you provide in advance from which we can choose some songs we’d definitely like you to play?

Would you also take requests on the day?

Thanks!
Peter

Click to expand

Hi Peter!

Yes all well thanks! How are you guys doing? I hope the wedding plans are all coming along nicely!

I have attached our repertoire for your reference, and you are welcome to make some selections of course 😊 Example set-lists are at the bottom.

We always say, because of the nature of how we cover many songs in our own way, we're not really a requests band - but if we're asked and we know it, we will play it of course!

Be good to have a phone call at some point nearer the event, just to have a little chat about the day!

Best

Stephen

Reply
Cc:
Lbanthorpe15
Lbanthorpe15

Hi Stephen,

Looks great - if you wouldn’t mind we’ll pick a few and let you know in advance!

Meanwhile, there were a couple of requests that would go down a bomb if you were able to play them, so thought it worth to ask, but if not.. not to worry!

  1. Godfather theme tune
  2. Game of thrones theme tune (see you have this one sorted already)
  3. Beatles - hey jude
  4. Beatles - yellow submarine
  5. Robbie williams - angels
  6. Eurovision - jaja ding dong

If its ok with you, will also set up a whatsapp group between us & the wedding planner out there. She’ll be co-ordinating everything on the day so will be on hand to answer any questions etc. Will just need the best numbers for you.

Thanks
Peter

Click to expand

Hi Peter!

You kinda made my day yesterday with your song requests.... I've been thinking of whether it's worth learning JaJa Ding Dong for ages; I didn't think enough people would know it, and certainly never expected it to get requested 😂 So I already half know it and should be easy enough to add it in.

As for the rest, as you say Game of Thrones is fairly regular in our sets already, and we've done the Godfather theme at some point, not a problem. I shan't promise every song, but there's a chance we can do most of those in some form, time permitting 😊 Can imagine Hey Jude and/or Angels going down well as an end of night, potentially.

Yes by all means add me to the whatsapp group out there - I'm on 07533811276

By the way we did go for an Air BnB in Zakopane, close the hotel - for your reference this is the address where we'll be staying:

Słoneczna 2 7, Zakopane, Małopolskie 34-500, Poland

We collect the PA in Krakow Saturday before driving down to Zakopane, so you can rest in the knowledge we'll be in the area from Saturday night, over to the Monday.

I also just want to mention, a work schedule conflict arose with our usual violinist being able to make it out to Poland; nothing to worry about, but just so you're not confused that our violinist looks different, as we have our lovely violin dep, Duncan Menzies instead - whom is supremely talented. So rest assured everything stays the same in terms of the entertainment we provide!

And yes do let me know any thoughts on songs from our sets asap 😊

Not too long now!

Best

Stephen

Click to expand
Cc:
Lbanthorpe15
Lbanthorpe15

Hi Stephen,

Hope you’re well!

All set for next week?

We’ve run through the set list and highlighted the songs we’d prefer to be played (+ the song requests in the chain below). We’ll leave it to you with the order/blend of acoustic/amp & generally having a bit of fun with it with the guests on the day. There will be around 80 of us in total.

We’ll also set up a whatsapp group with the wedding co-ordinator for any questions on the day, though feel free to reach out to us directly!

Looking forward to it!

P&L

Click to expand

HI guys!

All good thanks hope you both are!

I can't see anything attached or highlighted in the email chain so if you could quickly send again in a new email as we're rehearsing right now 😄

No worries if not!

Be great to have a chat over phone this week if you can? Let me know what works for you!

Best

Stephen

Click to expand
Cc:
Lbanthorpe15
Lbanthorpe15

My error! Now attached…

We can do Friday lunch time or Sunday afternoon/evening if either of those work for you??

Br

P&L

Click to expand

Hiya,

Thanks for that!

And I can do today Friday lunchtime, just give me a rough time and i'll make sure i'm available ☺

07533811276

Many thanks

Stephen

Click to expand
Cc:
Lbanthorpe15
Lbanthorpe15

Hi Stephen,

Unfortunately work has got in the way, can do this evening around 8ish? If not, sunday is our best bet (i’m at another wedding tomorrow!)

Br
P&L

Click to expand

Ah not to worry! 8ish tonight works for me if that's ok?

Thanks

Stephen

Click to expand

Hi guys,

I don't know if you saw my email about a chat tonight, but just saw the time and I'm not sure if you were expecting me to call 😅

I also realised I don't actually have your number, I don't think...

But anyway shall we say Sunday late morning / lunch? Basically any time between 11 and 2pm would be great if possible?

No pressure if you guys are a bit run off your feet at the moment, just like to have a little chat before the day and check we're on the same page 😊

Best

Stephen

Click to expand
Cc:
Lbanthorpe15
Lbanthorpe15

Hi Stephen,

Apologies - nothing came through following our email back to you this morning?

But no worries! Run off our feet indeed (caring for a demanding 2 year old while working to the wire & trying to finalise a 3 day wedding abroad does have its challenges :)).

Sunday is good! We are on 07545 831 304. Will give you a call in the afternoon (probably closer to 2pm if thats ok for you).

Have a good weekend!

Regards
P&L

Click to expand

Good evening,

That's weird! Apologies, I sent a reply right back around 10.30, might be it got lost the fixthemusic forwarding system or something!

Not to worry - Sunday around 2 works fine for me 👍

Sounds pretty manic! Hope you both manage to find some time to rest in-between those things tomorrow..!

Best

Stephen

Click to expand

Hi guys,

This is the list of songs that for varying reasons (you'll see some are for when we have certain deputies i.e. saxophone) haven't made the cut:

Feeling good (Dbl bass)

I just want to make love to you (sax)

Ghost busters (Sax)

Single Ladies (Dbl bass)

James bond

Ooh ah just a little

I want to break free

Old town Road

Eye of the tiger

Teenage dirtbag

I hope there's not too much disappointment there, but as I say, the vast majority of your requests are included ☺ By all means send any others you would definitely like - odds are they're already in the set!

Getting close now, we're excited for Sunday!

Best

Stephen

Reply